Review Payment Proofs (Accountant)
Menu: Finance → Fees & Collection → Payment Proofs
Purpose
Parents submit receipts when they pay outside the instant gateway. You approve or reject before the invoice is updated.
Step-by-step
- Open Payment Proofs.
- Filter: Pending (default).
- For each row, check:
- Invoice number & student name
- Amount vs invoice balance
- Transaction reference
- Receipt image (click file icon)
- Paid date/time
- Approve (✓) — records payment, notifies parent.
- Reject (✗) — optional reason; parent must resubmit.
Before approving
Verify on your Mobile Money / bank statement:
- Reference matches
- Amount matches
- Date is correct
- Payer phone matches (if available)
Example workflow
Monday 9:00 — 5 pending proofs from weekend
Accountant verifies Orange Money statement
Approves 4, rejects 1 (wrong amount — adds reason "Amount should be 75,000 CDF")
Permissions
Requires payment.create or Accountant role.